Planning a Cirque-Themed Event

Lions and tigers and bears – no longer. Left behind are the days when ferocious beasts, daring ringmasters, and cotton candy were the tell-tale icons of circus. Fast forward into the twenty-first century and through the rapid transformation of circus arts (notably initiated by Canada’s own mega circus success story Cirque-du-Soliel) animal-free circus acts combine astonishing feats of human physical virtuosity leaving audiences breathless around the globe. Transition this high caliber form of entertainment into the event-planning world, and you have today’s cirque-themed event concepts which offer a super-chic alternative to your every day event theme transforming ordinary parties into extraordinary experiences.

Think classy. Not carny. Whether you are planning a large-scale corporate function or a small-scale party, the versatility and adaptability of a circus theme can accommodate any

occasion with a distinct style and class of its own. More and more, cirque is being sought out and utilized for sleek corporate parties, funky fundraisers, wonderful weddings (yes weddings), perfected product launches (there is nothing like tastefully body-painted artists to reinforce corporate branding!), fabulous festivals and much more.  If you haven’t already ventured into the marvelous world of cirque, now may be the perfect time to try something new. Not only do cirque-themed events offer a forum for dazzling entertainment options, but they also provide the opportunity to explore elaborately fantastic design concepts. (Think “Garden of Eden” decor coupled with exotic bright, sunlit ambiance among endless options)

Circus 101: The Language of Cirque: Familiarizing yourself with industry terminology may help you stream line your planning process and avoid confusion when communicating with other event professionals such as venue personnel, clients and artists alike. Here are just a few common terms that may find their way into your vocabulary in conversations surrounding your event. [1] “Aerialists” are artists who perform in the air on various apparatus such as hoop. [2] “Apparatus” is the tool of expertise used by the specialty performer both in the air and on the ground. [3] “Rigging” is the process in which aerial apparatus are set up by a certified “rigger” usually recommended by your entertainment consultant/ circus expert.

Step right up. Don’t shy away from cirque! If you are ready to take the plunge into this exciting event theme simply follow the checklist below and enjoy. Be sure to maintain the new perception of cirque sophistication along with the good old-fashioned concept of fun and awe.

*As well, it should be noted that depending on your circumstance, there may or may not be rigging capabilities contingent for aerial acts at the venue you (or your client) has chosen. If this is the case, no need to panic! Circus themes can still be successfully executed through custom-made floor apparatuses (which give the illusion of flight) and top-notch floor artists. Examples of aerialists and floor artists are described in the checklist below.

Julie’s Checklist for Planning a Cirque-Themed Event:

1. Budget: Before selecting your specific acts be sure to determine a budgetary range that both you and your client will be comfortable with. For the most part aerial acts are expensive. Examples of aerial acts include hoop, trapeze, silks, straps, rope, bungee, hammock, Spanish web among many others. The high price of such acts are due to a number of factors: Artist Rehearsal Time (act development), Costuming Customization (to accommodate the event’s theme/colour scheme), Liability Insurance (which should be held by each artist and/or circus company), and Rigging (in many cases [but not always] a separate certified rigger is required to set up and secure each aerial apparatus).  Ascertaining a top-end and bottom-end price range will assist the cirque company you have hired make the best possible act recommendations. Floor acts are generally much easier to accommodate and are usually less expensive. Examples of Floor Acts include acro-dance, ribbon dance, contortion, hand balancing, choreographed acts which utilize custom engineered floor apparatus, break dancers, animators, illusionists and many more.
2. Venue: If you and your client are set on including aerialists in your event then you will be sparring yourself much time and expense by selecting a venue that is conducive to rigging. This means that the specific space/room has one of the following features [1] exposed beams [2] an accessible truss system (keep in mind that this truss must be rated for human loads and have free rigging points that are unobstructed by the lighting systems) [3] Weight-bearing points rated at a five tonne minimum or [4] Accessibility to the rigging points via scissor lift or genie lift. If the venue lacks all of these features then you will have to hire a separate company to construct/or rent-out a truss system customized to the space. This option can be extremely costly and time consuming. Sound overwhelming? Be sure to ask the advice of the director of your selected cirque company for ideal venue recommendations in your area.
3. Time Frame: As much as possible, be sure to leave plenty of lead time before your event. Depending on the scope of the project you may need to factor in additional time for sorting out your logistical particulars. As well, leaving extra time will allow the cirque troupe you hire to have enough rehearsal hours in order to tailor their acts to suit the theme of the event.
4. Hire An Expert: In an industry where safety is paramount to the overall execution of the event, it is in your best interest to hire a company specializing in circus arts. The earlier you can consult an expert the smoother the planning for your cirque-themed event will be.

Enjoy!

Tagged as: a2d2, business, circus, Cirque du Soliel, Events, pitch, rigging, safety certification, site visit, special events